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Documents, Whiteboards & Databases

Rich text notes, visual whiteboards, relational databases, and embeds - all in one place

Create rich text docs (Tiptap), Excalidraw whiteboards, relational databases, mindmaps, and embeds. Attach documents to projects for context. Nest with parent-child structure. Add icons and cover images. Full-text search across the entire workspace.

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Documents list with icons, parent project, and last-updated metadata.

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A document workspace is a tool that combines text editing, visual collaboration, and structured data in one place - alongside your project and task tracking. BusyBee.Day Documents replaces the typical Notion + Excalidraw + Airtable stack with a single integrated layer.

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How to organize knowledge with BusyBee.Day Documents

Create documents, attach to projects, and search across the workspace.

  1. 1

    Create a document

    Click + New Document. Pick type: Document (Tiptap), Whiteboard (Excalidraw), Database, Mindmap, or Embed.

  2. 2

    Attach to a project (optional)

    Pick a parent project so the doc appears in the project sidebar. Or keep it standalone in your workspace root.

  3. 3

    Write or draw

    Tiptap supports headings, lists, code blocks, mentions, and slash commands. Whiteboards are Excalidraw - full freeform drawing.

  4. 4

    Nest and organize

    Drag documents into other documents to create a parent-child hierarchy. Add icons and covers for browsability.

  5. 5

    Search and reference

    Full-text search finds any document by title or content. Mention documents inside tasks for cross-referenced context.

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Tiptap rich-text editor - headings, lists, task lists, mentions, and slash commands.
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Project briefs

A brief document attached to each project - goals, scope, stakeholders, open questions, decisions log.

Meeting notes

Weekly all-hands notes in a recurring document. Linked from the recurring meeting.

System diagrams

Whiteboard for the architecture of a feature. Embed it into the project brief.

Quarterly OKRs

A database for the OKR tree, with progress columns and rollups by team.

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  • Rich text editor: headings, lists, tables, code blocks, images, mentions
  • Excalidraw whiteboards for diagrams and brainstorms
  • Relational databases with 20 typed columns and footer aggregations
  • Embed iframes from any external tool
  • Attach documents to projects for context
  • Nested documents with parent-child structure
  • Custom icons, cover images, and favorites
  • Full-text search across all documents
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BusyBee.Day Documents vs Notion vs Confluence vs Coda

CapabilityBusyBee.DayNotionConfluenceCoda
Rich text editorTiptapCustomCustomCustom
WhiteboardsExcalidrawLimitedAdd-onNo
Relational databasesYes (core)Yes (core)LimitedYes (core)
Embed iframesYesYesYesYes
Attach to project / taskNativeManualManualManual
Built into productivity appYesNoNoNo

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What text formatting does the document editor support?

Headings (H1-H6), bold, italic, underline, strikethrough, bullet and numbered lists, task lists with checkboxes, tables, code blocks with syntax highlighting, images, links, @mentions, text alignment, colors, and slash commands.

Does BusyBee.Day have whiteboards?

Yes. Whiteboards are powered by Excalidraw - freeform drawing, shapes, arrows, sticky notes, and embedded images. Same data model, same project attachment as text documents.

Can I organize documents within projects?

Yes. Attach a document to any project and it shows up in the project sidebar. Nest documents under each other to create a hierarchy. Add icons and cover images for browsability.

Can I search across all documents?

Yes. Full-text search across every document, regardless of project or nesting. Search results highlight matches in title and body.

How is BusyBee.Day Documents different from Notion?

BusyBee.Day Documents are integrated with your tasks, projects, and calendar - mention a task in a doc and it links bidirectionally. Notion is a generic workspace; BusyBee.Day is a productivity stack with documents as one layer.
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